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Gallery Director

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45,000 plus commission

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Ideal candidates will have a minimum of 3-5 years of experience in a sales and art-related field. A working knowledge of contemporary art is a must. Must be able to multi-task in a fast-paced, high volume environment. 
Responsibilities include:
• Managing day-to-day gallery operations including installations, hanging, and occasional packing. 
• Liaising with gallery collectors, interior designers, museum institutions, and press contacts.
• Overseeing installations, logistics, and special events and part time personnel
• Heavy email and phone correspondence
• Managing gallery website 
• Experience with software including Adobe Photoshop and PDF maker, App Technology
• Coordinate and communicate with other gallery directors on various projects
• Coordinating shipping 
• Inventory management including maintaining accurate database records.

Requirements:
• BA in arts-related field or business marketing field, preferred
• 1-2 years of experience in sales or arts-related field
• Knowledge or willingness to learn about contemporary art
• Professional dress and demeanor required
• Comfortable with heavy computer time and navigating new technology on pc and smart phone.
• Solid administrative and organizational skills with great attention to detail. 
• Strong and clear verbal and written communication skills
• Must be able to work well in a fast-paced environment alone, and as part of a team, while taking on simultaneous projects

A typical day as an Associate Director could include, meeting with new clients, writing a press release, uploading images for a new exhibition to our website, adding inventory to quick-books, creating a custom pdf for a designer, shipping artwork nationally or internationally, and working closely with directors in our other gallery location on upcoming exhibitions and inventory solutions.
This position is full time. Salary and commissions, depending on experience.
Please apply with cover letter and resume.

Principals only. Recruiters, please don't contact this job poster.

do NOT contact us with unsolicited services or offers

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Dance/NYC Operations Manager

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$45,000 - $54,000 commensurate with experience
Application Deadline: 
September 13, 2019

Title: Operations Manager

Location: New York City

Reports to: Executive Director

Supervises: Interns, Volunteers, Select Contractors

Status: Full-time, Exempt position with opportunity for career growth within the organization, starting October 1, or as soon as

possible

Dance/NYC's mission is to promote the knowledge, appreciation, practice, and performance of dance in the metropolitan New York City area. It embeds values of justice, equity, and inclusion into all aspects of the organization. It works in alliance with Dance/USA, the national service organization for professional dance. The organization achieves its mission through its four (4) core programs: leadership training, networking and convening; action-oriented research; technology and visibility; and grantmaking. It seeks to add a key member to its current staff (four full-time and three part-time employees), who will assume responsibility for office management and administration.

Duties and Responsibilities:

Office Management:

Reporting to the Executive Director and working with key staff:

  • Establish and maintain up-to-date records of office management practices
  • Manage organizational scheduling and track deliverable dates and internal and external deadlines across projects (fiscal management, fundraising, communications, and programs), with input from all relevant stakeholders
  • Manage organizational CRM database (NeonCRM), including but not limited to:
  •           Data entry, list creation, and report exports
  •           Train staff to use platform
  • Liaise with vendors and coordinate contracts and purchases
  • Respond to constituent inquiries (mail, phones)
  • Trains staff on operations systems
  • Manage weekly staff meetings
  •           In coordination with staff, compose and circulate weekly meeting agendas
  •           Take meeting minutes and circulate to staff post meeting
  • Support other areas of general administration as needed

Facilities Management:

Reporting to the Executive Director and liaising with relevant stakeholders:

  • Manage facilities and liaise with building management from Mertz Gilmore Foundation to execute on their policies and procedures
  • Manage office technology and coordinate with IT consultant to keep systems (WiFi, server, VPN, Google Suite and Drive, etc.) updated and running properly, including troubleshooting system issues

Fiscal Coordination and Compliance:

Reporting to the Executive Director and financial consultants:

  • Coordinate and track all aspects of ongoing fiscal management, executing policies and procedures to ensure-audit readiness, including but not limited to:
  •      Bookkeeping:
  •           Maintain accurate ledgers by recording financial transactions (invoices, accounts payable, accounts receivable, sales receipts,              credit card transactions) in the organization’s accounting software (Quickbooks)
  •           Reconcile accounts
  •           Report exports
  •           Process bi-monthly payroll
  •           Coordinate bank deposits
  •      Prepare yearly audit materials (includes finalizing 2018 audit of financial statements)
  •      Participating in organizational budgeting and financial strategy
  •      Prepare fundraising materials as requested
  •      Manage Dance/NYC’s fiscal sponsorship relationship with fiscal sponsee, includes light bookkeeping (deposits, accounts payable,         and quarterly reporting)
     

Human Resources:

Work with Executive Director to develop and implement organizational human resource systems, assuming primary responsibility for:

  • Tracking the execution of policies and procedures as outlined in the organization’s Employee Handbook
  • Onboarding all new employees, interns, and volunteers
  • Managing employee HR platform (ADP) and benefit programs
  • Coordinating yearly employee reviews
  • Manage staff wellness and professional development initiatives
  • Managing relationships with independent contractors as directed by Executive Director

Additional Service:

  • Provide support to the Board and Committees, as requested by the Executive Director and/or Manager of Development and Grantmaking, including but not limited to: managing catering and booking meeting space
  • Provide support to Executive Director on new initiatives as they arise

Qualifications:

The ideal candidate will have relevant prior administrative and financial experience (Quickbooks knowledge and practice is a plus). They will be future focused, data driven, strategy minded, and thrive in startup environments. They will be methodical and detail oriented, with excellent planning and time management skills, and able to advance multiple projects simultaneously while meeting deadlines. They will be current on and comfortably engage with emerging technologies and demonstrate a commitment to technology solutions in the social enterprise space. They will be versed in the arts and culture landscape.

Compensation: Includes salary of $45,000 - $54,000 based on experience and competitive benefits.

Dance/NYC is an equal opportunity employer. Employment is offered without regard to race, color, sex, age, disability, religion, national origin, marital status, sexual orientation, ancestry, political belief or activity, or status as a veteran. The policy applies to all areas of employment, including recruitment, hiring, training and development, promotion, transfer, termination, layoff, compensation benefits, social and recreational programs, and all other conditions and privileges of employment in accordance with applicable federal, state, and local laws. It is the policy of Dance/NYC to comply with all the relevant and applicable provisions of the Americans with Disabilities Act (ADA). Dance/NYC does not discriminate against any qualified Employees or job applicants with respect to any terms, privileges, or conditions of employment because of a person’s physical or mental disability. Dance/NYC makes reasonable accommodation wherever necessary for all Employees or applicants with disabilities, provided that the individual is otherwise qualified to safely perform the duties and assignments connected with the job and provided that any accommodations made do not require significant difficulty or expense.

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General Manager

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$68,000 - $72,000
Application Deadline: 
9/15/19

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Job Description

The General Manager of Wonderspaces Philadelphia is responsible for all company activities within the Greater Philadelphia area. Armed with the company’s best practices, the General Manager will build and lead a permanent team of approximately eighty people and oversee all business functions including but not limited to recruiting, team management, show operations, marketing, and community relations. A close attention to detail, superior management skills and a dedication to systems, processes, and improvement are vital to success in this role.

Job Responsibilities

Recruit, hire, train, and manage a team to lead Wonderspaces shows and initiatives in Philadelphia

Deliver an extraordinary visitor experience and improve it over time

Adhere to and improve company standards and processes

Supervise Wonderspaces Philadelphia marketing efforts

Develop and maintain relationships with community partners including local government, non-profits, schools, media, and sponsors

Experience

4+ years of management experience

Experience with large team leadership preferred

Experience in the arts or events preferred

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Dance/NYC 2020 Symposium Coordinator

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$20/hour
Application Deadline: 
August 26, 2019

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Title:​ Symposium Coordinator
Location:​ New York City
Reports to:​ Manager of Justice, Equity and Inclusion Initiatives
Supervises:​ Volunteers, Production Crew
Coordinates with:​ Independent contractors, Vendors, and Sponsors
Status:​ Temporary Part-time, effective immediately,

September 16, 2019-April 15, 2020, 20 hours per week, with additional hours on week of event (March 16-22, 2020)

Dance/NYC’s mission is to promote the knowledge, appreciation, practice, and performance of dance in the metropolitan New York City area. It embeds values of equity and inclusion into all aspects of the organization. It works in alliance with Dance/USA, the national service organization for professional dance. It seeks a Symposium Coordinator who will be responsible for, and exercise discretion and independent judgment regarding, all aspects of implementing and execution of Dance/NYC's yearly Symposium.

The Dance/NYC Symposium is the only gathering of its kind for the dance community in the metropolitan New York City area. It aims to share information and innovation and to
stimulate awareness, interest, and ongoing engagement in dance. The 2020 Symposium will be hosted campus style at Hunter College on March 20-21 and will make us use of multiple studios for simultaneous panel discussions, case studies, interactive workshops, a networking lunch, and more.

Essential Functions, Duties and Responsibilities:

● Reporting to the Manager of Justice, Equity and Inclusion Initiatives and working with the Programs Assistant, Communications Contractor, and Communications Assistant, execute all Symposium-specific responsibilities which include:

Strategy (20%):

●  Develop replicable event tools, schedules, workflows and budget plans.

●  Embed accessibility and inclusion into every aspect of event planning and

management (i.e. vender relations, tech gear rental, catering, floorplan, volunteer training, etc).

Production (50%):

●  Establish and maintain a positive, professional relationship with venue presenters through effective, accurate, timely, and reliable communication and action.

●  Supervise the running of the event (i.e. wayfinding, signage, etc); stage management day of the event (i.e. load-in, event registration, A/V device setup, contingency plans, etc) and production and staff crews.

●  Work effectively with all vendors, including catering, multimedia, security, and volunteers; communicate frequently.

●  Assist in maintaining RSVP and ticketing records, and gather attendee feedback through post event survey.

Volunteer Management (15%):

●  Manage the recruitment and training of volunteers, including but not limited to: placing and tracking online recruitment, providing training for different types of volunteers (i.e. month-of, week-of, day-of).

●  Designate specific roles to volunteers; overseeing and troubleshooting during the event.

General Administration (15%)

●  Work collaboratively with Programs Team to execute on additional administrative tasks and support organizational priorities and as they arise

Qualifications:

The ideal candidate will have relevant prior event management, public speaking, solid grammar; writing and proofreading skills, customer service, and facilitation experience. They will be focused, data-driven, strategy minded, and thrive in fast-paced startup environments. They will be methodical, with excellent planning and time management skills, and able to advance multiple projects simultaneously while meeting deadlines. They will have expertise in event planning, production, and technical production. They will be current on and comfortably engage with emerging technologies, and demonstrate a commitment to technology solutions in the social enterprise space. They will be comfortable working with Microsoft Office Suite, Google Apps, and Adobe Acrobat, and have an aptitude for working with online and mobile applications (i.e. Eventbrite, NeonCRM, SurveyMonkey, Surveygizmo, etc). Previous work experience with a wide range of audience and people with disabilities are highly preferred.

Compensation:​ $20 per hour, paid semi-monthly.

Location​: The Dance/NYC offices are located on the Garden Floor (ground floor) of the Mertz Gilmore Foundation, in the Union Square area of Manhattan.  Access to the Garden Floor entrance includes a two-step descent. A lift to the entrance will be available in the coming months. An accessible bathroom is available onsite. Elevators are not available in the building.

 

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Executive Director

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Application Deadline: 
September 6, 2019

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Our ED is retiring in December! This full-time exempt position presents an exciting opportunity to continue the development of the Delphi Opera House as a performance venue and community center.  The ED reports to the board of  Delphi Opera House, Inc. which operates the facility. The Delphi Opera House has a 233-seat auditorium on the third floor of the building adjacent to a lobby with concessions, rest rooms, and gathering space. A large elevator provides access to all floors including the 3rd-floor lobby and the stage. We are entering our 5th season of successful operation. Among the notable sell-out performances are Jeff Daniels and John McEuen. The facility also includes a first-floor banquet hall and a second-floor meeting room/rehearsal hall, modern dressing rooms, fully-accessible restrooms on all floors, and more.

Job duties, qualifications, physical requirements, and application procedures may be found at www.delphioperahouse.org/job-posting.

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Gallery Assistant/Sales Assistant

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20 per hour
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APPLY TO:  pamela@dnjgallery.net -- Pamela Schoenberg

dnj Gallery, a contemporary photography gallery located in Santa Monica, is seeking an organized and responsible Gallery Assistant/Sales Assistant to begin work in September 2019. 

We are seeking an energetic, enthusiastic and outgoing professional who especially can:

*Interact with the public and help build our place in the community (especially at dnj Gallery events)

*Cultivate relationships with potential and current clients 

*Provide information about artworks 

*Writes well with correct grammar**

Part-time position:

*10- 15 hours, and additional hours for openings and events:

- Attendance at gallery opening events (primarily Saturday, early evening -- every month/6-8 weeks

- Attendance at gallery cultural events

$20/hr.

Qualifications:

(1) undergraduates with degrees (or degree program) in business/sales  or fine art/art history

(2) Appreciation/knowledge of fine art  

(3) Prior retail experience preferable

(4) Prior museum, auction house, or gallery experience preferable
(4) Excellent written and verbal communication skills
(5) Basic and proficient computer skills

APPLY TO:  pamela@dnjgallery.net -- Pamela Schoenberg

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